Skip to content

Regulations, Policies, Procedures – students and staff

You are here: Academic Essentials > Regulations, Policies, Procedures, students and staff

This section has been curated by a range of stakeholders from across both academic and professional services teams to provide you with guidance and information of all the regulatory guidelines and policies that underpin all our teaching, learning and assessment for both staff and students.

FeedbackThis resource is maintained by the Academic Development & Inclusivity Team. If you’d like to become a stakeholder and contribute to this resource, have a suggestion for content or just want to offer feedback, click the feedback button and let us know! 


Back to top of page

The University’s Terms and Conditions and Student Regulations

The University’s Terms and Conditions and Student Regulations cover a wide range of regulatory guidance as follows and all form part of the legal relationship between you and the University.  Click on the heading to jump to the section:




Back to top of section


Enrolment is the process during which new students become members of the university and returning students re-confirm their membership. New students will receive an enrolment invitation email two weeks before their course starts, following completion of their application by the Admissions team. This guides them to the Welcome pages, as below, to get started. Returning students receive their re-enrolment invitation on a staggered basis, as assessment boards conclude and administrative teams progress students to their next year of study.  

Hallam Welcome – Enrolment Guidance for Students

New students are guided, in their enrolment invitation email, to the Hallam Welcome portal, with sections covering enrolling, preparing and exploring, as students begin their Hallam journey. In the enrolment area they will find useful guidance to help them navigate this vital step. Once enrolled, students will be guided to recommended activities and next steps, and can also refer to guidance from the International Experience Team to get started. Students now have access to the information they need, when they need it, and with a greater coherence and sense of ‘Hallam’ identity in their on-boarding. Academic colleagues receiving questions about enrolment may wish to use the template response available on the Enrolment SharePoint page.

Enrolment Infographics

A high level overview of student numbers at different stages of enrolment for undergraduate, postgraduate taught, postgraduate research, apprenticeships and other courses can be found on our Enrolment Infographic on The Source – Enrolment Infographic

Enrolment Help

We have a new email address for staff and students to contact us. Our contact details are:



Illness and Difficult Circumstances

Assessment support and extenuating circumstances

covers extension r4euests and ext circum requests. 

Illness and Difficult circumstances guidance is aimed at students on how they can manage the impact of difficult circumstances on their studies. Also take a look at Academic Services: Extenuating Circumstances guidance that covers requests to extend a submission deadline (RESD) and requests to repeat an assessment attempt (RRAA).

Human Resources and Organisational Development (HROD)

Visit Academic Essentials: Academic Induction, Roles, Work Planning and Development overview page for all HROD guidance for staff at Hallam.   

Quality Framework

Visit Academic Essentials: support for course and module design and delivery overview page for all Quality Frameworks and guidance on design and delivery.  

Back to top of page


Visit Academic Essentials: Apprenticeships, Employability and Work-Based Learning overview page for OfSTED guidance in respect of HDA courses. 

Research Excellence Framework (REF)

The Research Excellence Framework (REF) has been pushed back from 2028 to 2029 after the four funding bodies recognised the complexities of the many technical pieces of plumbing that institutions would need to carry out between now and the next submission. Read WonkHE’s articles:

Strategic Planning and Insight (SPI)

Strategy, Planning and Insight (SPI) supports the development, implementation and delivery of the University’s strategy.  Visit Academic Essentials: support for course and module design and delivery overview page for the team’s offer and management of The Source.

Governance, Legal and Sector Regulation (GLSR)

The Directorate of Governance, Legal and Sector Regulation (GLSR) offers information, advice and direction on corporate governance, assurance, legal and regulatory issues. It covers:

Governance and Secretariat

Governance and Secretariat: supporting effective decision making by providing policy and secretariat support to University Boards and Committees, such as:

  • Academic Board: provides regulatory oversight of academic governance, to offer assurance to the governing body as to the overall effectiveness of governance arrangements and to notify any significant concerns. 
  • Academic staff standing for election to the Board of Governors can be viewed on the Board of Governors SharePoint site

Health and Safety

The Health and Safety SharePoint site provides support for both students and staff. 

Information Governance

Information Governance: to ensure that the University manages data and information in a responsible and effective way in order to meet business needs, underpin University strategy and comply with all relevant legislation, regulations and codes of practice. This includes useful information around student personal data, responding to requests, verifying identify of students etc. 

Also visit the University’s Rules and Regulations website: Personal information and data protection guidance includes privacy notice, subject access request (SAR), data protection, HESA collection, student names and confidentiality, criminal records and retention schedule guidance and information. 

Data Protection Impact Assessment Training for researchers

DPIAs assess the impact of our use of personal data on our research participants.  They are increasingly required by funders, are an important legal compliance and accountability tool, and help us to plan the data lifecycle and reduce risks for participants. 

Legal Services

Legal Services: Offer a wide-range of services to the university including the Safeguarding of vulnerable groups

Back to top of page

Academic Services / Administration 

Visit Academic Essentials: support for course and module design and delivery overview page – for guidance and information on how they support academic delivery. 

Back to top of page

Schools for Higher and Professional Education (SHAPE)

To help facilitate the required work to successfully complete the Re-accreditation of several Sheffield Hallam University (SHU) courses, which are delivered collaboratively the Schools for Higher and Professional Education (SHAPE) resource SharePoint site has been created. There are five courses which were re-accredited by the Hong Kong Council for Accreditation of Academic and Vocational Qualifications (HKCAAVQ) in February 2021 and these are:

  • HWLS – sports and physical activity
    • BSc (Hons) Sport Coaching
    • BSc (Hons) Sport Business Management
  • BTE – service sector management
    • BSc (Hons) Events and Leisure Management
    • BSc (Hons) International Hospitality Business Management
    • BSc (Hons) International Tourism Management 

Teaching Excellence and Student Outcomes Framework (TEF)

The Teaching Excellence and Student Outcomes Framework (TEF) is a national exercise, introduced by the government in England. It assesses excellence in teaching at universities and colleges, and how each higher education provider ensures excellent outcomes for their students in terms of graduate-level employment or further study.  Read more about the TEF on the Office for Students website.

Read more about:

Forty-six universities and colleges have been awarded Gold ratings in the latest Teaching Excellence Framework (TEF) exercise carried out by the Office for Students (OfS). Read the:


Additional sources of information

Back to top of page

Last updated: 3rd January 2024 NB