Purchases above certain values may only be made following a call for competition. The only exceptions are where the purchase is to be made against a pre-determined University or third party framework agreement or there are compelling reasons why competitive action is inappropriate. Quotation or tender requirements are determined by the value of the goods, services or works to be acquired, as set out below:
| Order / contract value (including VAT @ 20%) | Competitive action required |
| <£10,000 | No specific competitive action required |
| £10,000 – £50,000 | Obtain three written quotations (responsibility of Faculties and Directorates) |
| £50,000 – £199,999 | Invite sealed tenders from at least five possible suppliers (via Strategic Procurement except Facilities Directorate) |
| £200,000 and above | Invite sealed tenders in accordance with EU public procurement legislation (goods and services only – via Strategic Procurement except Facilities Directorate) |
| £5,000,000 and above | Invite sealed tenders in accordance with EU public procurement legislation (works only – via Strategic Procurement) |
(Note: The values in the above table reflect the EU thresholds applicable 01/01/12 to 31/12/13.)
Quotations should be attached to your purchase order requisition on the e5 Purchasing and Authorisation portal. If no quotations have been attached a reason must be given in the ‘non-printed text’ field.
Please contact Strategic Procurement with any queries.