With effect from 1 February all receipts in support of staff expense claims must be submitted electronically through the Core Portal. Receiving receipts electronically will improve the efficiency of the process meaning that correctly completed claims will be paid quicker than if paper receipts had been submitted.
Receipts sent by email or through the post from this date will no longer be accepted.
The requirement to provide receipts to support expenses is a condition of being able to pay personal business expenses required by HMRC. The University has a P11D dispensation, which means that we don’t have to report to HMRC certain types of business expenses paid to staff, or pay PAYE or National Insurance on them, but one of the requirements of having the dispensation is that expense claims must be supported by clear, legible receipts, wherever possible. Please be aware that illegible receipts may mean that claims will be rejected.
If you have queries about this change please contact Louise Walsh, x4550.