Open Access checklist

This checklist will take you through:

  • ensuring you understand what is required
  • choosing your publication route
  • submitting your manuscript to your publisher
  • registering your work in SHURA at the point of acceptance for publication
  • what you need to do at the point of publication
 Download this checklist as a PDF

 

Do this More info
1. Ensure you understand what is required
Familiarise yourself with the requirements of the SHU policies on Open Access and Research Data Management SHU Open Access publication policy

SHU research data management policy
Refer to SHU guidance on Open Access and Research Data Management https://blogs.shu.ac.uk/libraryresearchsupportold
Request support for Open Access and Research Data Management library-research-support@shu.ac.uk
2. Choose your publication route
Follow guidance of your Unit of Assessment’s publication strategy or seek advice from the relevant Unit of Assessment Coordinator Find your Unit of Assessment coordinator here
Check whether the journal complies with your funder’s Open Access policy by using SHERPA/FACT http://www.sherpa.ac.uk/fact/
Check whether the journal complies with the HEFCE Open Access policy so that your work is eligible for submission to the next REF:

  • maximum embargo periods apply
  • you may not have to make your deposit Open Access immediately (but you must still deposit your work in SHURA within three months of the date of acceptance and make your deposit Open Access as soon as possible) if:
    • your work depends on the reproduction of third party content for which Open Access rights cannot be granted
    • the journal requires a longer embargo period or actively disallows Open Access depositand the outlet is the most appropriate publication route
  • you may not need to deposit your work in SHURA if it would be unlawful to deposit or if it would present a security risk

 

 http://research.shu.ac.uk/library/oa/ref.html for embargo periods and exceptions

http://www.hefce.ac.uk/rsrch/oa/ for HECE policy
If there is a justifiable need for ‘gold’ Open Access, contact your Unit of Assessment Coordinator to determine what funding may be available for you.

Funding may come from:

  • your individual research grant
  • a general Open Access fund from your funding body
  • the UKRI (formerly RCUK) block grant for all Research Council funded projects
  • the SHU Open Access Fund

 

 Find your Unit of Assessment coordinator here
Address any archiving and sharing requirements for research data that are relevant to your manuscript https://blogs.shu.ac.uk/libraryresearchsupportold/manage/rdm/sharing/
3. Submit your manuscript to the publisher
Acknowledge any source of funding in your manuscript, ensuring that you follow the format detailed by any external funder https://blogs.shu.ac.uk/libraryresearchsupportold/manage/rdm/sharing/data-statement/
Identify where and how associated research data can be accessed via a data availability statement https://blogs.shu.ac.uk/libraryresearchsupportold/manage/rdm/sharing/data-statement/
Acknowledge your affiliation to Sheffield Hallam University
4. Register your work in SHURA at the point of acceptance for publication
Ensure you retain:

  • any copies of emails or other forms of communication that provide evidence of the date of acceptance
  • a copy of the author’s final peer-reviewed manuscript

 
If you do not have an ORCID iD, then you are strongly encouraged to create one https://blogs.shu.ac.uk/libraryresearchsupportold/communicate/managing-researcher-identity/orcid/

Create your ORCID iD here
Register your research output in SHURA. You must do this within 3 months of the date of acceptance for your final peer-reviewed manuscript in order to be eligible for the REF.

Please do the following:

  • create a record in SHURA and upload the author’s final peer-reviewed manuscript. Select a CC-BY or CC-BY-NC license in order to meet HEFCE and UKRI requirements
  • deposit evidence of the date of acceptance of your final peer-reviewed manuscript (such as copies of emails or other forms of communication) with your paper in SHURA or send it to library-research-support@shu.ac.uk

 

 http://shura.shu.ac.uk

library-research-support@shu.ac.uk
Make sure you have archived the underpinning research data and make sure that your research data will be available on the date of publication https://blogs.shu.ac.uk/libraryresearchsupportold/manage/rdm/sharing/preserving/
Add a record to SHURDA for your research data, even if your data is archived elsewhere, and make sure to link this record to your publication in SHURA http://shurda.shu.ac.uk
5. Do this at the point of publication
If you are publishing your work as ‘gold’ Open Access, you should add the publisher’s version of your work to SHURA http://shura.shu.ac.uk