In February Sheffield Hallam launched our 20 year vision for the estates, if you have not been directly involved in the working taking place since then you may wonder what we’ve been doing for the past 9 months. Rest assured there has been a hive of activity going on behind the scenes, here is a bit of an update on the progress we’ve made so far.

Over the last 12 months our teams have reviewed and refined the ways we work; so we can deliver an excellent campus experience, invest money in the right places at the right time and to to help you, our users to better understand what we will be doing, when we will be doing it and why.

Long Term Maintenance plan

While the Campus Masterplan focuses on new builds and refurbishments that support the university strategy the Estates Team has developed a plan to maintain the estate’s condition, improve the longevity of our buildings and assets and ensure that the focus of the Campus Masterplan doesn’t mean the existing buildings are neglected.

Our long-term maintenance plan for the next three years has been signed off as part of the masterplan budget. This means we know where and when the estates needs and will most benefit from investment.

This approach will allow us to:

  • better plan staff time and commitments, especially in the context of delivering the masterplan
  • improve financial forecasting
  • improve planning and collaboration with internal teams
  • be proactive rather than reactive, projects will be delivered on time and on budget
  • enables us to improve efficiencies of staff time, procurement and minimise disruptions

How we planned and prioritised the LTM

To ensure we developed a robust long-term maintenance plan we needed to get a complete view of our existing estate, including assessing the condition of our buildings, this work was carries out over the last 18 months by the our building surveyors and engineers.

We then inputted this information onto our asset management software and alongside our in-house expertise allowed us to provide a lifecycle of all our buildings. Our engineers, building surveyors and quantity surveyors were able to establish when we would need to repair, replace or maintain assets and how much that was likely to cost. This information was then mapped on a prioritisation matrix and scored against two key areas; what were the benefits of the work and the ease with which it could be delivered. You can find a the long term maintenance plan here.

By agreeing the LTM priorities in advance we can share the list and proposed programme with Faculties and Directorates, supporting their planning cycles. You can view the LTM for the next three years on the Estates intranet policies page: Long Term Maintenance Plan – 18-19 

Our EstatesPMO@shu.ac.uk email address can pick up and address any queries coming from the website (or anyone else who would like to contact us directly).