Google Apps for Education – Gmail

7749079268_0f2d028c70                             Gmail icon - Flickr (Jurgen Appelo)

The first article of this series is dedicated to Gmail. Gmail is an email service provided by Google that is available in 72 languages. Gmail offers a large storage space, which also means that there is no need for deleting anything. Gmail is designed to include features that help you organise all of your emails. With conversation view, messages can be grouped by subject, which means it is now easy to see the history of your correspondence. You can also find old emails instantly without having to go through a series of emails by using the built-in Google Search. Just type the name of the sender you’re looking for to sort through only those messages or if you remember the subject of the email or part of the conversation, you can type that into the search box as well. The Priority Inbox in Gmail finds the important messages and sorts them out for you. If you want to revisit an email later you can star it to make it easily accessible. To access Gmail using your SHU account, check out our earlier post here. 

How to set up the Priority Inbox

to set up the priority inbox, click Capture 1JPG which can be found on the top right of your inbox and choose settings from the drop down box. From the different tabs, choose Inbox. Your page will now look something like this.

Capture

As you can see, there are four default options. You can re-order and re-organise them as per your choice. For example: if you get emails from one particular sender regularly, create a label for that sender. Once you’ve done that click options, choose more options, and select the label from the list. After you save changes you’ll see that your inbox now shows you emails from the label you’ve chosen right on top. Alternatively, you can choose your options such that when you open your inbox you will see only those emails that you want to see. Furthermore, if you think four default options is one too many, you can always choose to remove section from options.

Why you should use the Priority Inbox

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