Your computer stores your documents, music, videos and the rest of your work using something called a filesystem. On a Windows computer this filesystem works in the same way as a real filing cabinet by allowing you to organise your files into folders.
Using folders to organise your work can save you a lot of time. For example, imagine that it’s the deadline for your assignment and you need to print it out in a hurry – how quickly can you find the right file in the screenshot below?
Creating folders in Windows is very easy. Simply go to an existing folder (such as the “My Documents” folder), open the “File” menu, choose “New” and then click on “Folder”. Give the folder a descriptive name and you’re ready to go.
You can move files between folders by using Cut and Paste. To cut a file simply right click on the file you want to move and choose “Cut”. To paste a file go the destination folder, click on the “Edit” menu and then click on “Paste”.
A descriptive name can make files easier to find. You can rename a file by right clicking on it and choosing “Rename”. Then simply type the new name in and press the return key. Make sure you don’t delete the file extension (the bit starting with a full stop – e.g .docx, .ppt and so on).
The screenshot below shows the same files as the one from earlier after re-naming and re-organising them based on subject and activity. This isn’t the only way to arrange your work – you can organise your files in whichever way works best for you. Some good approaches are organsing by module, by date and by the type of resource.
For more tips on keeping your work organised, check out our more recent post on how organising your files can save you time.