Take the Library with you


As a Sheffield Hallam student, you can still use the University’s library resources no matter where you are in the world (as long as you have internet connection, that is).

To make sure you can get access to electronic books, journal articles, and more, the best place to start is shuspace.  Go to shuspace.shu.ac.uk and log in using your University username and password, then click on the Library Gateway link at the top of the screen.

Link on shuspace

A new window will pop up.  Click on ‘Login as SHU students and staff’, that will give you access to all of our library resources.

Library Gateway login options

Finally, the Library Gateway will open, with Library Search and all the other features you’re used to when you’re working on campus.

Arrrgh it won’t work!

If you’ve followed the steps above and still can’t get access to something, try repeating the same steps but in a different browser.  The Library Gateway works in most browsers, including Chrome, Internet Explorer, Firefox and Safari.  We’ve noticed a few problems with Edge so best not use that.

If you’re stuck, get in touch.  Click on the ‘Contact’ link at the top of the Library Gateway to see the different ways you can reach us.  If you’re telling us about library resources that you can’t access, we’ll need to know:

  • as much information about it as possible – title, author, date of publication, etc
  • the web address of the page you were on when you got stuck (copy it from the browser address bar and paste it into email or chat)
  • who you are so we can help you – make sure you tell us your full name and student number (it’s on your SHUcard).

Make it easy with eBooks

eBook penguin

Electronic books – or eBooks – are an online version of the print books that you’ll find on the shelves in the libraries. You can read them by going to the Library Gateway and using Library Search; type in the topic that you’re interested in, the title of the book if you know it, the author’s name, or any combination of these.

On the search results page, use the filters to narrow down the results to eBooks. First, click on Available Online at the top of the page and then click on Books/eBooks under Refine My Results.

Available Online

Click on Books / eBooks filter

This will update the list of search results and show any eBooks that are relevant to your search. If you find an eBook that looks useful and want to read it, click on Find Online underneath the book details and then on the view full text link.

Click on Find Online and then on view full text

For some eBooks, it’ll have the name of the supplier (e.g. MyiLibrary or ScienceDirect) instead.  Either way, click on the link and a new window will open, giving you options to read the eBook online or download it.

It’s better to read online instead of downloading. You can do more things, including:

  • Search for a key word that you’re interested in and you’ll get a list of places where that word appears in the book.
  • Click on chapter titles and be taken straight to the page where that chapter begins.
  • Make notes on particular pages – not allowed in print books!
  • Zoom in to view the text in a bigger size if you’re struggling to read it.
Top tip!

If you’re viewing an eBook online and it keeps logging you out (which can happen occasionally), do download a copy to read instead.

Have a look at: eBooks help page

Filter your results in Library Search

Photo of many smarties

Photo credit: ‘Smarties’ by eismannhans via Pixabay (Public domain)

When you’re using Library Search to look for things to read, make sure you use the filters on the search results page.  If you don’t, you’ll be scrolling through pages and pages to find what you’re looking for.  Here’s a quick explanation of how some of the most popular filters work.

Across the top

Screenshot of filters across the top of the search results page

  • Peer reviewed journals – this will display only the highest quality publications, which have been approved by experts in the subject.
  • Available Online – useful if you want to see what’s available without coming into the library. This will show just electronic resources in your results list.
  • Available in the Library – shows you physical books on the shelves right now in Adsetts and Collegiate Libraries. This is useful if you’re in the library and want to know what you can borrow here and now, straight away. Clicking this filter will hide all the useful books that are on loan at the moment though, which is a shame because you might want to request some of them to read in future.

Down the side

  • Content type – this is where you pick the format of what you’re searching for.  If your lecturer asks you to find a journal article on a particular topic, this is where you can click to show just ‘Articles’ in the list of results.
  • Publication date – if there are several editions of the same book, it’s best to get the newest one. Use the slider to show search results that were published at a particular time, such as from 2013 onwards. If you want to read the most recent literature on a topic, you can use this filter to hide all of the older material.
  • Subject terms – for every search you do, you’ll get a list of sub-topics and related topics. This can be really useful to help you decide what to search for next. It’s a bit like the ‘Customers who bought that also bought this…’ feature found on a lot of shopping websites.
  • Library location – we’ve got two libraries and you can use this to select the one you want to use. For example, if you’ve got lectures at City Campus, you might want to go to Adsetts Library. Use this filter with caution though: if you click on ‘Adsetts Library’ and all copies of a book that you need are kept at Collegiate, you won’t see any of them in your results.
  • Language – it’s a way of choosing which languages you want to appear in your search results. If you speak a language other than English, you can choose it and see resources related to your search words in that language. If you want to hide publications that aren’t in English, you can do that as well; just click ‘English’.

When you click on ‘More options’
If there are lots of options for a particular filter, only the most popular will show up on the Library Search results page.  Click on ‘More options’ underneath that filter to see them all then click on the ‘Include’ tick box next to each option to show those results.

Screenshot of Content Type More Options

After applying one or two filters, you should have a much more manageable number of search results to look through.  Hopefully, they should be more relevant, too.

Photo of a few smarties

Photo credit: ‘Smarties Grundfarben’ by Anna reg via Wikimedia Commons (CC BY-SA 3.0 AT)

Happy searching and, if you’re not sure about something, click on the ‘Contact us’ link at the top of the Library Gateway to see all the various ways you can get in touch.

Referencing – just got easier!

…and here’s what you need to know – ‘APA 6th ed’ is the new SHU Harvard!APA digital signage 1jpg

APA 6th ed. is now the main referencing style used at SHU – replacing Harvard-SHU

But don’t worry – if your department uses a different style such as OSCOLA, MLA, etc. then there’s no need for you to change.

Here are 2 good reasons to use APA refme

  1. You can quickly and easily generate correctly formatted references in APA style from Library Search and Google Scholar
  2. You can choose from a wide range of free apps and online tools such as RefME so you can quickly generate accurate APA style references e.g. scan a book barcode to automatically generate the correct reference.


If you are used to Harvard-SHU you can continue using it during 16/17 if you want to.

Find out more about easier referencing at http://libguides.shu.ac.uk/referencing or pick up a leaflet in the Library.

Referencing just got easier with APA!


Look for lynda.com videos in Library Search


Lynda.com is an online library of video tutorials on IT-related topics.  Do you wanted to improve your Photoshop skills?  Or understand search engine optimisation? Or even learn how to develop mobile apps?  Lynda could give you the knowledge you need.

Start by going to the Library Gateway and typing the skill you want to build or the product you’d like to learn how to use into Library Search.

Library Search screenshot

When the search results appear, click on the ‘Audio / Video’ filter on the left-hand side to filter out everything apart from video and audio resources.

Audio / Video filter

If you look at the search results that are left, you’ll see that some of them are videos from lynda.com.  When you’ve found one that you’d like to watch, click on the ‘lynda.com’ link underneath to open it up.

lynda.com link

Now all you’ve got to do is decide which one you want to watch first!

Find out more on shuspace: Improve your IT skills with lynda.com

Library Search adds citation trails

You may have noticed that there is a new feature in Library Search. Some of the articles in your results list may now show buttons like these




These buttons will take you to a list of articles that cite, or are cited by, your original article.

So with a click on the button you can start following the citation trail.  You can start from one article of interest and easily find other articles that are relevant to your topic but that may not have come up in the result list.

Library Search citations

Go through the Library Gateway

Library Gateway

There’s no denying that you can find loads with a Google search: millions of webpages, documents, and all sorts of other things. If you’re looking for a journal article though, it’s much better to go through the Library Gateway.

Why not Google?

Going through Google, you’ll probably find the details of the journal article you need, but struggle to get access to the full text. The journal website won’t have any way of knowing that you’re a Sheffield Hallam student, so you won’t benefit from the University’s subscriptions.

Library Search and databases

Log in to shuspace and click on the link to the Library Gateway.

lslogoMost of the journal articles you’ll need for your course can be accessed through Library Search. You should be able to get the full text of articles.

Sometimes, you lecturer might suggest a specific journals database, e.g. CINAHL. Databases are often focused on particular subjects, so your searches can be more precise. Go to your subject guide and have a look on the Journals page to find the database you need. If you can’t see it there, try the A-Z list of databases instead.

Tip: if you’re in a database and can’t get to the full text of an article, log in to shuspace and try again. If you still can’t get access, contact us.

You may also be interested in: Finding a journal article using Library Search (YouTube video)

What you can get help with and where…

There are a variety of ways you can get help whether you’re at home, on placement, live outside Sheffield, or even upstairs in the library!

What… can you ask us about?

  • borrowing from libraries and your borrower accounts
  • logging in and using SHU IT systems
  • using Microsoft Office software
  • printing, copying and scanning
  • finding and using materials for your assignments
  • referencing
  • using library services and facilities eg booking PCs and group spaces
  • referrals to other and specialist services

Where… you can go to get help!

  • chat – useful at home, on placement, if you live at a distance, or even in the library

Chat for library support (including supporting users of IT systems and equipment in libraries) 24/7/365 – with our staff during daylight hours and university library colleagues in the US overnight

Chat for IT support 9am – 5pm Mon – Fri

  • Helpdesks



If you’re in Adsetts or Collegiate, check out the library Helpdesk – opening hours on shuspace.


simon help point


There are also IT Help Points located in Harmer and the Atrium at Heart of the Campus – opening hours are 8.45am-4.45pm (from 10am Weds).


Don’t get stuck – ask us!

Finding a book on the shelves

You can search for a book using Library Search on the Library Gateway or on a Catalogue Plus PC in the library.

In Library Search results, look at the information underneath the title to find a book on the shelf.

Book location information
  1. Sign in to find out how long you can borrow the book for.
  2. Check which library it’s located at and which level (Adsetts only).
  3. Make a note of the shelfmark – you’ll need the number and the letters.
Shelf end sign

Go to the correct level in the library. Look at the signs on the end of each bay of shelves to find out which shelfmarks they contain. See the picture on the right – the book in the example above will be on this row of shelves because 371.26 CO comes between 371.100 AR and 372.999 XE.

Once you’ve found the book, borrow it using a self-service machine:
  • Adsetts Library – Level 4 near the entrance
  • Collegiate Library – main room and quiet study downstairs, main room upstairs

You will always need your SHUcard to borrow anything from the library.

You may also be interested in: What’s a shelfmark? (help sheet)