OneDrive and Office 365

OneDrive and Office 365 is now available to all staff and students at Sheffield Hallam University.

It includes Word, Excel, PowerPoint and OneNote and more, available for offline and online use.

Our subscription entitles you to:

  • Install Microsoft Office on up to 5 Windows PCs and Macs
  • Unlimited access to the online and mobile app versions of Office
  • 1TB of cloud storage on OneDrive for business – a safe place to store most University files which can be used in line with the University’s cloud storage policy.

To open Office 365, please visit

Link to SHU Office 365 login Help Slides

Log in using your username in the format and your normal University password. Your username is the code you use to log into your University account – eg if you log in using the code dsmf then input

Please note: To use your One Drive on an iPad you must first log in to One Drive on a PC or Mac for Microsoft to open your account. Once completed, documents stored in One Drive can be opened on an iPad.


To access your OneDrive and Office 365 from the intranet click on ‘Online Tools and Email’ in the navigation menu on the staff intranet page and then select ‘Office 365’.

Access One Drive











To access your OneDrive and Office 365 from the internet navigate to Input your email using the following format: and your current university password.

Log in to OneDrive








Install One Drive and Office 365









Click on ‘Install’ to download Office 365, Word, Excel, PowerPoint, OneNote and Sway on to your own device, or click on the icons to open your OneDrive or use any of the applications online.