Please use Elements  to deposit your research outputs. You can log in with your SHU username and password here: https://elements.shu.ac.uk

What is Elements?

Elements is the University’s publications management system — Elements contains a list of all your research outputs and it will pass them on to other systems.

SHURA remains as the University’s institutional repository — SHURA contains full-text documents only that can be found and downloaded by the public. Authors who wish to deposit copies of their research outputs to SHURA for compliance with REF 2021 Open Access requirements are asked to use Elements — and the Library team will process this for ultimate deposit in SHURA. Find out  more about Open Access and the REF.

The beauty of Elements is that it is easy to use. It will automatically find your work in databases such as Scopus and the Web of Science and ask you via email to “claim” it as yours.

What do I need to do to be REF compliant?

You will still need to deposit the final peer-reviewed manuscript of all journal articles and conference proceedings within 3 months of acceptance for compliance with REF 2021. Not sure what is meant by final peer-reviewed manuscript? Check our guidance here.

Please deposit these manuscripts into Elements as soon as possible after acceptance and forward the acceptance email to elements@shu.ac.uk.

Find out  more about Open Access and the REF including details of the requirements and information about acceptance dates and which version of your manuscript you should deposit.


Support materials: help guides and videos

Set up your profile to claim publications automatically

Below is just the section on adjusting your search settings for populating the “Pending” tab:


Deposit your publications on acceptance
The first 3 minutes of this video deals with journal articles and conference papers. For all other research outputs move forward to 3:12.


Claim, reject and manage your publications
This video covers claiming and rejecting publications from the My Publications section of Elements. Information regarding how to chose which publications are sent to your external staff profile appears at around 2:16.

Elements Guide

  • Elements Guide (October 2019): this comprehensive guide gets you started with Elements and is useful as a reference .

SBS- Managing Academ items in Elements

Elements training materials 

Guidance for new staff

Elements publication lists on external staff profiles

The publication lists on staff profiles on the external web pages, are populated with publication details from Elements.

You can manage the publications list on your external staff profile by managing your publications in Elements:

  • maintain your complete list of publications on Elements so that they will also be on your staff external profile
  • deposit your new publications in Elements with a manuscript or other file.  The details will automatically appear on your external profile and a record will be created on SHURA
  • select favourite publications in Elements which will then appear at the top of your publications list on your external profile under the heading ‘Key publications’
  • use the hide feature in Elements for publications that you do not wish to be visible on your external profile

For help with how to do this, please see this guide: Managing your publications list in Elements (October 2019)

Changes made in Elements will be reflected on your external staff profile the following day.

Metrics in Elements

When using Elements you will come across a number of quantitative research metrics. The information below explains the metrics and provides links to further information.

It is import to understand the metrics you see and to use them responsibly. Please read the University’s guidance on Responsible metrics: a guide to research assessment and the use of quantitative indicators.

The Metrics toolkit is also a useful source on particular metrics, their limitations and use cases.

Your h-index

In the publications summary on your home page you may see one or more values for your h-index, with an indication of the data source it relates to. The possible data sources are Scopus, Web of Science and Europe PMC. An example is shown below:

Elements does not import your h-index from each data source provider. It calculates the h-indexes for you based on the claimed publications in your Elements profile.

For each of the data sources, Elements calculates the h-index as follows:
1. all claimed publications are identified.
2. those publications that do not have a record from the chosen data source are discarded.
3. the standard formula for calculating the h-index is applied to the remaining records.

It is therefore possible that the h-index in Elements will not be the same as the h-index you could find calculated for you in Scopus, Web of Science or Europe PMC.

More information about calculating h-indexes, interpreting h-indexes, the limitations of this metric and where else to find your h-index can be found on our page about your h-index.  It is important to note that there are many limitations and concerns relating to this metric.

Altmetrics and citation metrics

When looking at the detailed view of your publications, you may also see Altmetrics and Citation metrics data relating to each individual publication. An example is shown below:

You can click on the Altmetrics icon (known as the Altmetrics donut) to see more detail about social media and similar attention to the publication. Please read this web page about altmetrics for more information.

You may also see citation counts from the databases; Dimensions, EPMC (Europe PMC), Scopus and WoS (Web of Science). Have a look at this page about tracking your citations for ways to see more detail about the documents citing your work and to set up citation alerts.

Journal rankings

When you look at the detailed view of your publications, you may see a SNIP and SJR provided below publications which are journal articles. These are metrics which relate to the journal in which your article was published. Find out more about what these mean on this page about journal bibliometrics.  It is important to be aware that journal bibliometrics indicators should not be used to assess particular articles in that journal.

Adding a plain language summary

Your plain language summary on Elements / SHURA

You can provide a plain language summary to accompany an accepted or published journal article or conference paper which you are depositing on Elements.

There are two ways you could do this when creating a journal article or conference paper record in Elements:

  • Enter the text of your summary into  the ‘Plain language summary’ field which can be found in the ‘Additional information’ field.
  • If your summary is available online, for example on the journal’s webpage or on a service such as Kudos, enter a link to your summary in the ‘Plain language URL’ field which can be found as an ‘Additional information’ field.

When you deposit your article or paper manuscript in Elements, a SHURA record will be created for your output. Any plain language summary added in Elements will also appear in the SHURA record for your article.


Get in touch

Please get in touch at elements@shu.ac.uk for more information.