{"id":2441,"date":"2018-09-27T14:37:56","date_gmt":"2018-09-27T14:37:56","guid":{"rendered":"https:\/\/blogs.shu.ac.uk\/hwbstaffnews\/?p=2441"},"modified":"2018-10-10T07:46:37","modified_gmt":"2018-10-10T07:46:37","slug":"new-rules-for-staff-expense-claims-travel-bookings-and-hospitality-bookings","status":"publish","type":"post","link":"https:\/\/blogs.shu.ac.uk\/hwbstaffnews\/2018\/09\/27\/new-rules-for-staff-expense-claims-travel-bookings-and-hospitality-bookings\/","title":{"rendered":"New rules for staff expense claims, travel bookings and hospitality bookings"},"content":{"rendered":"<div class=\"entry-content\">\n<p><a href=\"https:\/\/i0.wp.com\/blogs.shu.ac.uk\/hwbstaffnews\/files\/2018\/10\/non-pay_inforgraphic.png?ssl=1\"><img data-recalc-dims=\"1\" loading=\"lazy\" decoding=\"async\" data-attachment-id=\"2571\" data-permalink=\"https:\/\/blogs.shu.ac.uk\/hwbstaffnews\/2018\/09\/27\/new-rules-for-staff-expense-claims-travel-bookings-and-hospitality-bookings\/non-pay_inforgraphic\/#main\" data-orig-file=\"https:\/\/i0.wp.com\/blogs.shu.ac.uk\/hwbstaffnews\/files\/2018\/10\/non-pay_inforgraphic.png?fit=800%2C459&amp;ssl=1\" data-orig-size=\"800,459\" data-comments-opened=\"1\" data-image-meta=\"{&quot;aperture&quot;:&quot;0&quot;,&quot;credit&quot;:&quot;&quot;,&quot;camera&quot;:&quot;&quot;,&quot;caption&quot;:&quot;&quot;,&quot;created_timestamp&quot;:&quot;0&quot;,&quot;copyright&quot;:&quot;&quot;,&quot;focal_length&quot;:&quot;0&quot;,&quot;iso&quot;:&quot;0&quot;,&quot;shutter_speed&quot;:&quot;0&quot;,&quot;title&quot;:&quot;&quot;,&quot;orientation&quot;:&quot;0&quot;}\" data-image-title=\"non-pay_inforgraphic\" data-image-description=\"\" data-image-caption=\"\" data-large-file=\"https:\/\/i0.wp.com\/blogs.shu.ac.uk\/hwbstaffnews\/files\/2018\/10\/non-pay_inforgraphic.png?fit=700%2C402&amp;ssl=1\" class=\"alignnone size-full wp-image-2571\" src=\"https:\/\/i0.wp.com\/blogs.shu.ac.uk\/hwbstaffnews\/files\/2018\/10\/non-pay_inforgraphic.png?resize=700%2C402&#038;ssl=1\" alt=\"\" width=\"700\" height=\"402\" srcset=\"https:\/\/i0.wp.com\/blogs.shu.ac.uk\/hwbstaffnews\/files\/2018\/10\/non-pay_inforgraphic.png?w=800&amp;ssl=1 800w, https:\/\/i0.wp.com\/blogs.shu.ac.uk\/hwbstaffnews\/files\/2018\/10\/non-pay_inforgraphic.png?resize=300%2C172&amp;ssl=1 300w, https:\/\/i0.wp.com\/blogs.shu.ac.uk\/hwbstaffnews\/files\/2018\/10\/non-pay_inforgraphic.png?resize=768%2C441&amp;ssl=1 768w, https:\/\/i0.wp.com\/blogs.shu.ac.uk\/hwbstaffnews\/files\/2018\/10\/non-pay_inforgraphic.png?resize=220%2C126&amp;ssl=1 220w\" sizes=\"auto, (max-width: 700px) 100vw, 700px\" \/><\/a><\/p>\n<p>The University staff expenses, travel, and hospitality policies\u00a0are changing\u00a0from\u00a0<strong>1 October 2018<\/strong>.\u00a0 These changes support the University\u2019s <a href=\"https:\/\/blogs.shu.ac.uk\/universitystrategy\/think-twice\/?doing_wp_cron=1534935078.4169719219207763671875\" target=\"_blank\" rel=\"noopener\">non-pay savings initiative.<\/a><\/p>\n<p class=\"HTML_TXT\">The updated policies and procedures have been published; please read them before incurring expenses or booking travel to ensure that you\u00a0are following\u00a0the updated policies.<\/p>\n<p>Please visit the <a href=\"https:\/\/blogs.shu.ac.uk\/universitystrategy\/new-rules-for-staff-expense-claims-travel-bookings-and-hospitality-bookings\/?doing_wp_cron=1537869760.3823840618133544921875\">Transforming Lives web pages<\/a> for further information.<\/p>\n<\/div>\n<p>&nbsp;<\/p>\n","protected":false},"excerpt":{"rendered":"<p>The University staff expenses, travel, and hospitality policies\u00a0are changing\u00a0from\u00a01 October 2018.\u00a0 These changes support the University\u2019s non-pay savings initiative. The updated policies and procedures have been published; please read them&hellip;<\/p>\n","protected":false},"author":2258,"featured_media":2568,"comment_status":"open","ping_status":"open","sticky":false,"template":"","format":"standard","meta":{"_jetpack_memberships_contains_paid_content":false,"wds_primary_category":0,"footnotes":"","jetpack_publicize_message":"New rules for staff expense claims, travel bookings and hospitality bookings","jetpack_publicize_feature_enabled":true,"jetpack_social_post_already_shared":true,"jetpack_social_options":{"image_generator_settings":{"template":"highway","default_image_id":0,"font":"","enabled":false},"version":2}},"categories":[21],"tags":[],"class_list":["post-2441","post","type-post","status-publish","format-standard","has-post-thumbnail","hentry","category-news"],"jetpack_publicize_connections":[],"jetpack_featured_media_url":"https:\/\/i0.wp.com\/blogs.shu.ac.uk\/hwbstaffnews\/files\/2018\/08\/Non-Pay-Savings-gallery.jpg?fit=1028%2C624&ssl=1","jetpack_sharing_enabled":true,"jetpack_shortlink":"https:\/\/wp.me\/p8KEAX-Dn","jetpack-related-posts":[{"id":2626,"url":"https:\/\/blogs.shu.ac.uk\/hwbstaffnews\/2018\/10\/24\/further-policies-updated-for-non-pay-savings-initiative\/","url_meta":{"origin":2441,"position":0},"title":"Further policies updated for non-pay savings initiative","author":"Sarah Briscoe","date":"October 24, 2018","format":false,"excerpt":"To support the University's non-pay savings initiative, the guidance and policies for furniture, hospitality, marketing and IT hardware have been changed.\u00a0 You can read more about the non-pay initiative here and find the updated policies here.\u00a0 Please make sure you know what's changed,\u00a0and bookmark the page to refer back to.\u2026","rel":"","context":"In &quot;News&quot;","block_context":{"text":"News","link":"https:\/\/blogs.shu.ac.uk\/hwbstaffnews\/category\/news\/"},"img":{"alt_text":"","src":"https:\/\/i0.wp.com\/blogs.shu.ac.uk\/hwbstaffnews\/files\/2018\/08\/Non-Pay-Savings-gallery.jpg?fit=1028%2C624&ssl=1&resize=350%2C200","width":350,"height":200,"srcset":"https:\/\/i0.wp.com\/blogs.shu.ac.uk\/hwbstaffnews\/files\/2018\/08\/Non-Pay-Savings-gallery.jpg?fit=1028%2C624&ssl=1&resize=350%2C200 1x, https:\/\/i0.wp.com\/blogs.shu.ac.uk\/hwbstaffnews\/files\/2018\/08\/Non-Pay-Savings-gallery.jpg?fit=1028%2C624&ssl=1&resize=525%2C300 1.5x, https:\/\/i0.wp.com\/blogs.shu.ac.uk\/hwbstaffnews\/files\/2018\/08\/Non-Pay-Savings-gallery.jpg?fit=1028%2C624&ssl=1&resize=700%2C400 2x"},"classes":[]},{"id":3435,"url":"https:\/\/blogs.shu.ac.uk\/hwbstaffnews\/2019\/05\/29\/international-travel-policy-new-booking-system\/","url_meta":{"origin":2441,"position":1},"title":"International travel policy &#8211; new booking system","author":"Mark Greene","date":"May 29, 2019","format":false,"excerpt":"From the 4 June 2019, the University will be moving to a new travel booking system called Key Travel. The existing Clarity system will continue to take travel bookings up to and including 3 June 2019 and will provide ongoing support for any travel that has been booked that takes\u2026","rel":"","context":"In &quot;Staff News&quot;","block_context":{"text":"Staff News","link":"https:\/\/blogs.shu.ac.uk\/hwbstaffnews\/category\/news\/staffnews\/"},"img":{"alt_text":"","src":"https:\/\/i0.wp.com\/blogs.shu.ac.uk\/hwbstaffnews\/files\/2019\/05\/Key-Travel-1.jpg?fit=1028%2C624&ssl=1&resize=350%2C200","width":350,"height":200,"srcset":"https:\/\/i0.wp.com\/blogs.shu.ac.uk\/hwbstaffnews\/files\/2019\/05\/Key-Travel-1.jpg?fit=1028%2C624&ssl=1&resize=350%2C200 1x, https:\/\/i0.wp.com\/blogs.shu.ac.uk\/hwbstaffnews\/files\/2019\/05\/Key-Travel-1.jpg?fit=1028%2C624&ssl=1&resize=525%2C300 1.5x, https:\/\/i0.wp.com\/blogs.shu.ac.uk\/hwbstaffnews\/files\/2019\/05\/Key-Travel-1.jpg?fit=1028%2C624&ssl=1&resize=700%2C400 2x"},"classes":[]},{"id":3112,"url":"https:\/\/blogs.shu.ac.uk\/hwbstaffnews\/2019\/03\/01\/new-room-booking-system\/","url_meta":{"origin":2441,"position":2},"title":"New room booking system","author":"Mark Greene","date":"March 1, 2019","format":false,"excerpt":"The current Web Room Booking System has been used within the University for over 15 years. Since October 2018, the Bryan Nicholson building has implemented a new system, Resource Booker,\u00a0to manage the room bookings process. In the coming weeks, this upgrade will be rolled-out across the University's estate, replacing the\u2026","rel":"","context":"In &quot;Faculty Updates&quot;","block_context":{"text":"Faculty Updates","link":"https:\/\/blogs.shu.ac.uk\/hwbstaffnews\/category\/news\/facultyupdates\/"},"img":{"alt_text":"","src":"https:\/\/i0.wp.com\/blogs.shu.ac.uk\/hwbstaffnews\/files\/2019\/03\/New-room-booking-system.jpg?fit=1028%2C624&ssl=1&resize=350%2C200","width":350,"height":200,"srcset":"https:\/\/i0.wp.com\/blogs.shu.ac.uk\/hwbstaffnews\/files\/2019\/03\/New-room-booking-system.jpg?fit=1028%2C624&ssl=1&resize=350%2C200 1x, https:\/\/i0.wp.com\/blogs.shu.ac.uk\/hwbstaffnews\/files\/2019\/03\/New-room-booking-system.jpg?fit=1028%2C624&ssl=1&resize=525%2C300 1.5x, https:\/\/i0.wp.com\/blogs.shu.ac.uk\/hwbstaffnews\/files\/2019\/03\/New-room-booking-system.jpg?fit=1028%2C624&ssl=1&resize=700%2C400 2x"},"classes":[]},{"id":1388,"url":"https:\/\/blogs.shu.ac.uk\/hwbstaffnews\/2018\/02\/15\/academic-professional-development-programme\/","url_meta":{"origin":2441,"position":3},"title":"Academic Professional Development Programme","author":"Sarah Briscoe","date":"February 15, 2018","format":false,"excerpt":"Reflecting the priorities of the Shaping Futures Board, Term 2 of the programme (January - April) will focus on the theme of \u201cStudent Outcomes\u201d and support you in developing approaches to ensure all students not only have the opportunity to achieve their potential while at university, but also succeed after\u2026","rel":"","context":"In &quot;News&quot;","block_context":{"text":"News","link":"https:\/\/blogs.shu.ac.uk\/hwbstaffnews\/category\/news\/"},"img":{"alt_text":"","src":"https:\/\/i0.wp.com\/blogs.shu.ac.uk\/hwbstaffnews\/files\/2018\/02\/academic-development.jpg?fit=1028%2C624&ssl=1&resize=350%2C200","width":350,"height":200,"srcset":"https:\/\/i0.wp.com\/blogs.shu.ac.uk\/hwbstaffnews\/files\/2018\/02\/academic-development.jpg?fit=1028%2C624&ssl=1&resize=350%2C200 1x, https:\/\/i0.wp.com\/blogs.shu.ac.uk\/hwbstaffnews\/files\/2018\/02\/academic-development.jpg?fit=1028%2C624&ssl=1&resize=525%2C300 1.5x, https:\/\/i0.wp.com\/blogs.shu.ac.uk\/hwbstaffnews\/files\/2018\/02\/academic-development.jpg?fit=1028%2C624&ssl=1&resize=700%2C400 2x"},"classes":[]},{"id":302,"url":"https:\/\/blogs.shu.ac.uk\/hwbstaffnews\/2017\/05\/17\/prevent\/","url_meta":{"origin":2441,"position":4},"title":"Prevent","author":"Anna Gunn","date":"May 17, 2017","format":false,"excerpt":"The Sheffield Hallam Prevent Course has been developed to provide an overview for staff on the Prevent duty and focuses on raising general awareness of Prevent amongst all staff. The course content covers: \u2022 A definition of what Prevent is. \u2022The Prevent duty in Higher Education - what must be\u2026","rel":"","context":"In &quot;University News and Information&quot;","block_context":{"text":"University News and Information","link":"https:\/\/blogs.shu.ac.uk\/hwbstaffnews\/category\/news\/uniupdates\/"},"img":{"alt_text":"","src":"https:\/\/i0.wp.com\/blogs.shu.ac.uk\/hwbstaffnews\/files\/2017\/05\/Prevent.jpeg?fit=1200%2C900&ssl=1&resize=350%2C200","width":350,"height":200,"srcset":"https:\/\/i0.wp.com\/blogs.shu.ac.uk\/hwbstaffnews\/files\/2017\/05\/Prevent.jpeg?fit=1200%2C900&ssl=1&resize=350%2C200 1x, https:\/\/i0.wp.com\/blogs.shu.ac.uk\/hwbstaffnews\/files\/2017\/05\/Prevent.jpeg?fit=1200%2C900&ssl=1&resize=525%2C300 1.5x, https:\/\/i0.wp.com\/blogs.shu.ac.uk\/hwbstaffnews\/files\/2017\/05\/Prevent.jpeg?fit=1200%2C900&ssl=1&resize=700%2C400 2x, https:\/\/i0.wp.com\/blogs.shu.ac.uk\/hwbstaffnews\/files\/2017\/05\/Prevent.jpeg?fit=1200%2C900&ssl=1&resize=1050%2C600 3x"},"classes":[]},{"id":87,"url":"https:\/\/blogs.shu.ac.uk\/hwbstaffnews\/2017\/04\/05\/bmrc-staff-and-student-success\/","url_meta":{"origin":2441,"position":5},"title":"BMRC staff and student success","author":"Anna Gunn","date":"April 5, 2017","format":false,"excerpt":"\u00a0 Staff news and Success Drs Neil Cross\u00a0and Amanda Harvey have a visiting graduate student from Canada coming in April who will be working on a project related to the InnovateUK grant awarded to Dr Cross,\u00a0testing Asterand's model in breast cancer. She has been awarded a travel scholarship which covers\u2026","rel":"","context":"In &quot;Sharing Successes&quot;","block_context":{"text":"Sharing Successes","link":"https:\/\/blogs.shu.ac.uk\/hwbstaffnews\/category\/news\/successes\/"},"img":{"alt_text":"","src":"https:\/\/i0.wp.com\/blogs.shu.ac.uk\/hwbstaffnews\/files\/2017\/04\/Staff.jpeg?fit=1200%2C900&ssl=1&resize=350%2C200","width":350,"height":200,"srcset":"https:\/\/i0.wp.com\/blogs.shu.ac.uk\/hwbstaffnews\/files\/2017\/04\/Staff.jpeg?fit=1200%2C900&ssl=1&resize=350%2C200 1x, https:\/\/i0.wp.com\/blogs.shu.ac.uk\/hwbstaffnews\/files\/2017\/04\/Staff.jpeg?fit=1200%2C900&ssl=1&resize=525%2C300 1.5x, https:\/\/i0.wp.com\/blogs.shu.ac.uk\/hwbstaffnews\/files\/2017\/04\/Staff.jpeg?fit=1200%2C900&ssl=1&resize=700%2C400 2x, https:\/\/i0.wp.com\/blogs.shu.ac.uk\/hwbstaffnews\/files\/2017\/04\/Staff.jpeg?fit=1200%2C900&ssl=1&resize=1050%2C600 3x"},"classes":[]}],"jetpack_likes_enabled":true,"_links":{"self":[{"href":"https:\/\/blogs.shu.ac.uk\/hwbstaffnews\/wp-json\/wp\/v2\/posts\/2441","targetHints":{"allow":["GET"]}}],"collection":[{"href":"https:\/\/blogs.shu.ac.uk\/hwbstaffnews\/wp-json\/wp\/v2\/posts"}],"about":[{"href":"https:\/\/blogs.shu.ac.uk\/hwbstaffnews\/wp-json\/wp\/v2\/types\/post"}],"author":[{"embeddable":true,"href":"https:\/\/blogs.shu.ac.uk\/hwbstaffnews\/wp-json\/wp\/v2\/users\/2258"}],"replies":[{"embeddable":true,"href":"https:\/\/blogs.shu.ac.uk\/hwbstaffnews\/wp-json\/wp\/v2\/comments?post=2441"}],"version-history":[{"count":5,"href":"https:\/\/blogs.shu.ac.uk\/hwbstaffnews\/wp-json\/wp\/v2\/posts\/2441\/revisions"}],"predecessor-version":[{"id":2572,"href":"https:\/\/blogs.shu.ac.uk\/hwbstaffnews\/wp-json\/wp\/v2\/posts\/2441\/revisions\/2572"}],"wp:featuredmedia":[{"embeddable":true,"href":"https:\/\/blogs.shu.ac.uk\/hwbstaffnews\/wp-json\/wp\/v2\/media\/2568"}],"wp:attachment":[{"href":"https:\/\/blogs.shu.ac.uk\/hwbstaffnews\/wp-json\/wp\/v2\/media?parent=2441"}],"wp:term":[{"taxonomy":"category","embeddable":true,"href":"https:\/\/blogs.shu.ac.uk\/hwbstaffnews\/wp-json\/wp\/v2\/categories?post=2441"},{"taxonomy":"post_tag","embeddable":true,"href":"https:\/\/blogs.shu.ac.uk\/hwbstaffnews\/wp-json\/wp\/v2\/tags?post=2441"}],"curies":[{"name":"wp","href":"https:\/\/api.w.org\/{rel}","templated":true}]}}