The constitution of the Finance and Planning LICC allows for six elected staff representatives; 3 from Finance and 3 from Planning.  The term of office for a staff rep is two years and all staff reps are allowed to stand for two consecutive terms.

Why nominate yourself?

Benefits of becoming a member of the Finance and Planning LICC

• actively participate in meetings on behalf of your constituency
• to be involved in a committee that includes Finance and Planning Directorate senior management, trade union representatives and other staff representatives
• bring your colleague’s views to the committee meetings and feedback the relevant responses and outcomes
• provide input to the committee agenda to identify issues you feel should be raised at the consultative meetings, based on feedback from your colleagues
• participate in relevant training and on-going development to aid your role as an staff representative
• contribute to the continuous review of the effectiveness of the employee involvement processes and bring forward any suggestions for improvement
• raise your profile within the Finance and Planning Directorate
• develop your skills by working together with managers within the Finance and Planning Directorate on actions produced in the committee meetings.

Staff rep role outline

• be known to staff across the Directorate and endeavour to seek a range of opinion on matters directly affecting your colleagues.  Be approachable and offer a variety of means of contact
• equally represent the views of all staff across the Directorate
• be clear about your role and make it known to staff across the Directorate the scope of your involvement in the consultative process.  Make it clear that your role is one of consultation rather than negotiation
• canvas the views and opinions of staff across the Directorate, seeking clarification and further information as required.  Bring these views to the LICC and feedback relevant responses
• ensure the views you express at the LICC are those of your colleagues
• actively participate in meetings and other events on behalf of your colleagues, including the LICC, ICC regular staff rep meetings, all staff team briefs and F&P Forums.
• encourage staff across the Directorate to keep abreast of the publicised agenda and information coming out of the meetings, providing any supplementary direct feedback in the most appropriate way.  Inform your colleagues as to where they can access the current agenda, minutes and supporting papers
• be fully aware of your obligation with regard to the non-disclosure of confidential information
• be 100% committed to the role and what the LICC represents
• actively manage the LICC inbox, responding to queries in a timely manner
• be prepared to act as Deputy Chair of the LICC meetings.  This will involve meeting with the Chief Finance and Planning Office to agree the agenda prior to the LICC and chairing the meeting in her absence

Time off

• In line with the University’s ICC, staff reps will normally be allowed time off of up to 1 hour per week (per rep) plus time to attend the LICC meeting and any associated training.

Training

All new staff representatives will be invited to a training session which covers:

• the University’s approach to Information and Consultation
• what is Information and Consultation
• the role of a Finance LICC staff representative
• communication
• working together

The nomination process 

If you would like to yourself forward to be a staff representative when the opportunity arises here is what you need to do:

• read the Finance and Planning LICC Terms of Reference and Guiding principles for election documents
• complete a nomination form giving a brief account of your reasons for standing in no more than 200 words
• obtain the signatures, names and job titles of the two people who support your nomination
• submit your nomination form and digital photograph of yourself electronically if possible, along with a hard copy containing the original supporting signatures.