One of the smaller, but vitally important pieces of work contributing to us “becoming the best Finance Directorate in the sector” is the creation of a comprehensive, centrally located suite of outward facing Finance documents (Policies, Regulations or Procedures).

This is a work in progress, but if you want to have a sneak peek at what the library currently looks like, click here.

What are the benefits of having a Document Library?

• Original versions of all key outward facing Finance documents will be held in a central location enabling you to easily find a document (previously, emails were pinged around asking who had the original version!)
• Document management information will be added to all documents in the library e.g. policy owner, policy co-ordinator, when the policy was last reviewed, next review date, version etc.
• A change impact assessment will be in place for each document.  This will enable us to pro-actively manage any actions that may be required when a document changes, enabling us to effectively plan for any future changes.
• A co-ordinator has been assigned to each policy document.  This person will work with the document owner to co-ordinate changes / reviews.
• To aid communication a change summary template will be available for the document owner to clearly and briefly summarise any changes.
• Old copies of documents will be archived, enabling you to quickly and easily refer back to previous versions.
• There will be clear and consistent processes for :
  • Adding new documents to the library
  • Making changes to documents
  • Reviewing documents at their formal review date

I’m working with Kelly, Antonia and Gill to put this in place, so if you’d like to know more please either leave a comment below or have a chat with one of us.

Vanessa