Frequently Asked Questions

Q. Who will be occupying the building?

A. The Sheffield Institute of Education.

Q. What is the postal address for the building?

A. All post should be sent to:

Sheffield Hallam University
Sheffield Institute of Education
Arundel
Howard Street
City Campus
SHEFFIELD S1 1WB

Q. What will the opening hours and out of hours arrangements be for the new building?

A. 7.30am – 9pm Mon – Fri  and weekends by arrangement.

Q. Will there be enough lifts and toilets?

A. These are always calculated based on the occupancy and usage of the building. Lifts are available in the main entrance.  There are male/female and accessible toilets on each floor.

The Building

Q. What will the new offices look like, how will they be laid out?

A. Furniture layouts of the offices can be found on the furniture layouts page.

Q. How often will the building be cleaned?

A. The Domestic Manual covers everything from daily routine, to quality checks, to how specific surfaces are cleaned and contact numbers for Facilities Management and can be found on the BIG here.

Q. How will I get my post?

A. Pigeon holes and post bags are situated in the following locations:

• Level 1 staff: room 10105
• Level 2 staff: Charles Street 12.1.12
• Level 3 staff: Charles Street 12.1.12

Q. Where will I be sitting?

A. This will be arranged through your department and will be communicated to you once finalised.

Q. Will everyone be able to see out of a window?

A. This will depend on the final furniture solution. The heights of screens and storage may mean that some desks receive more light or have better views than others.

Q. Can I keep my own furniture?

A. Only if you have been provided with a specialist chair or other items as part of your DSE assessment, then arrangements will be made to transfer this to the new location.

Q. Will there be restrictions on eating and drinking within the office?

A. The protocols around the use of the new spaces and facilities should clarify this.

Q. Will there be a cloakroom for coats etc?

A. There is no specific location for this but it would be possible to create this facility via the furniture solution

Q. How will I book a meeting room?

A. Through Web Room Bookings, please find more information via the Rooms and Spaces section.

Q. How will I report snags or issues

If you have any issues with the building services, please report these to Customer Services at Main Reception on Level 0 of Charles Street. Alternatively, you can ring ext.4444 to report an issues.

If you have any issues or faults with any IT equipment, please report to IT Helpdesk at ithelp@shu.ac.uk or ext.3333.

 

Amenities

Q. What provision is there for cycle parking?

A. There will be 16 cycle parking spaces available next door at Charles Street.

Q. Are there any changing or shower facilities in Arundel?

A. There are no specific changing facilities but a shower is available on level 0.

Q. I have had changes made to my current workstation as part of a Display Screen Equipment assessment. What will happen to these in the new build?

A. Once staff have relocated then they will all be asked to undertake a DSE. This is standard policy when staff move to ensure that adjustments can be made. If you already have some specialist equipment then it will relocate with you but you will still need to undertake a DSE to ensure the workstation adjustments are still appropriate.

Q. How will printing be provisioned?

A. Multi-functional devices (MFDs) will be used for all staff printing. Visit the IS&T / Audio-Visual page for more details.

Q. What A/V provision will be in meeting rooms?

A. Details on the A/V provision for meeting rooms can be found by visiting the IS&T /Audio-Visual page.

Q. Will my phone number change?

A. No, if you already have a dedicated telephone number this will not change.

Relocation

Q. When will the move take place?

A. There is a Planning Group currently working up the move schedules and associated works. These will be communicated when finalised.  The faculty is looking at the most appropriate timeslot to minimise the impact on the start of term.

Q. Who is my move coordinator?

A. Robert Jenkinson is the Accommodation Projects Officer r.jenkinson@shu.ac.uk

Q. What will I need to do before the relocation?

A. You will need to pack your own belongings. Please think about what you need to take to the new building. There will be a schedule created whereby crates will be made available for you to pack your belongings into to keep then secure while the move is taking place.  If you fall outside these arrangements please contact Robert Jenkinson r.jenkinson@shu.ac.uk

Q. How many crates will I be provided with for the relocation?

A. Academic staff will receive six packing crates. Professional Services staff will receive two packing crates.

 Q. I’m out on self-managed learning either before the relocation happens or when the relocation has taken place – what will I need to do?

A. Please ensure that you make Robert Jenkinson aware of this so arrangements can be made to place your goods in storage if necessary.

Q. When will I know where I am sitting?

A. When the furniture layouts are fixed then staff can be allocated a desk. There are several ways of doing this and the Heads of Area group will undertake this in the way they feel most appropriate for their areas.

Q. How much storage will I have?

A. Academic staff will have a tambour and pedestal.

Q. Can you clarify the furniture provision?

A. The University has developed standards for the allocation of furniture. If you have more material than can be accommodated within this allocation you need to start looking at whether you need to keep everything and what material can be archived. Guidance on what material needs to be archived, stored or disposed of can be found on the intranet.

Q. We will need somewhere to securely store research data. What facilities are there?

A. If possible all long term storage requirements should be in the University provided archive. As part of the furniture design it may be decided to allocate some of the storage provision for research data.

Q. Will there be orientation sessions to show me round the new building?

A. Arundel is open to staff and students and colleagues are welcome to drop in to view the space and orientate themselves with their new location.

Q. How will my stuff be moved?

A. At least one week before you are due to be moved crates will be delivered to your office. On the move date these crates will be moved for you to the new location.

Q. How will they know it is mine?

A. We ask that you label all crates with your name and destination. Make sure when you fill your crates that they have been correctly labelled and can be stacked easily. If you have any queries please contact Rob Jenkinson r.jenkinson@shu.ac.uk

Q. How can I dispose of confidential waste?

A. Confidential waste sacks are available from Departmental Administrators.  These will be collected for disposal by the Porters on contacting the SHU Helpdesk on ext 4444.

Accessibility

Q. What provision is there for disabled access?

A. The building is designed to be DDA compliant and there is an accessible entrance from Brown Lane.

Further information and contact points

Q. How do I make comments or ask questions about the building?

A. Raise them with your Head of Area. They will be able to answer or if not pass onto someone who can.