Changes to the Print to Mark service

In 2015, working with the Print Shop, the Assessment Journey Programme launched a Print to Mark service to support academic staff making the transition to online management of assessment by providing printed assignments for marking purposes, prior to electronic feedback being provided online.

This service will continue to be made available after the Assessment Journey Programme ends, however, there will be some changes for 2017/18 following the implementation of new software by the Print Shop.

If you have used the service, please note the following changes:

– There will be a different online request form but the same information will be required, just in a different format

– You will be able to specify a more convenient delivery point rather than just your local Helpdesk however due to availability; the helpdesk may still be the most convenient delivery point

– Zip files will no longer be able to be attached so files downloaded from Blackboard will need to be extracted and then attached (but multiple selection of files is supported)

Please also read the new guidance that is available for full instructions on using this service.

If you have any technical queries or general questions, please contact the Print Shop.

We’re into the final year of the programme – what has been delivered to date?

As we enter the final year of the programme, it feels an appropriate time to reflect on progress, so here is a round-up of what has been delivered to date:

Informing, preparing and supporting staff:

  • Development, launch and continued promotion of an online resource, Assessment Essentials, to assist staff with the effective design and delivery of assessment for their students
  • Creation of a series of detailed academic case studies to highlight the use of different assessment practices and technologies and share best practice
  • Enhancement of existing Technology Enhanced Learning (TEL) guidance and the creation of over 80 new multi-media resources relating to assessment and feedback
  • Identification of staff equipment requirements and changes to the University’s Equipment Policy agreed and published. Implementation processes defined and communicated to all academic staff
  • Design and delivery of a training programme in conjunction with Faculty TEL Teams, encompassing group sessions, drop-ins and bespoke 1-2-1s
  • Development and delivery of a health and safety action plan
  • University-wide staff engagement and communications to inform, prepare and support staff – range of digital communications, university / faculty events, standing meeting updates, working groups and workshops
  • Training and support for all helpdesk teams

Informing, preparing and supporting students:

  • Development and launch of an online resource, Assessment4students, to provide students with guidance and support around assessment
  • Design and delivery of a student communication strategy at the start of 2016/17 to inform students of the change, clarify expectations and provide support through guidance, resources and helpdesks

Governance & process:

  • Definition and implementation of the new Policy for Summative Assessment for 2016/17
  • Definition and communication of the operating models for the management of submission and associated processes in conjunction with faculties
  • Development and communication of a business continuity model in the event of system failure
  • Process improvement work considering seven academic and administrative processes

Technical development:

  • Identification of the detailed technical requirements of the business and engagement with suppliers on development, costs and timeframes
  • Deployment of:
    – a quick enrol functionality to support administrative staff with access to Blackboard module sites
    – an online receipting capability for students submitting  coursework electronically to Blackboard
    – a new tool to enable the bulk upload of feedback file attachments and marks generated electronically outside of Blackboard into Grade Centre for assignments submitted online
  • Development and introduction of a print to mark capability to allow for marking of physical copies of electronically submitted assignments, prior to staff providing electronic feedback online
  • Analysis and initial development work around moving data from Assessment Scheduler to SITS
  • Analysis and options development for  the integration of Blackboard and SITS
  • Pilots and evaluation of the Safe Assign originality checking tool
  • Development and deployment of a new task clustering (bunching) report

We would like to thank everyone involved for their support and valuable contribution.

Changes to equipment provision to support online management of assessment

The findings from our recent consultation have informed the development of a new University-wide equipment strategy to meet academic staff needs in a sustainable way, supporting the implementation of the new Policy for Summative Assessment and the work of the Assessment Journey Programme.

What you told us:

  • Academic staff place a high value on the ability to work flexibly when managing assessments and technologies that allow mobility and facilitate flexible working practices would be extremely beneficial.
  • Some academic staff are concerned about the use of display equipment for longer periods of time as they move to managing assessment online.

How are we responding?
The University is changing its Equipment Policy to facilitate mobile and flexible working and to enable staff to adopt more efficient and effective online marking and feedback methods. The following principles have now been agreed for all teaching staff on full academic contracts:

  • There will be a choice of either a desktop PC and monitor or laptop without the need for a business case
  • Laptop users will be provided with a docking station, keyboard, mouse and screen to comply with Display Screen Equipment (DSE) needs and enable use of two screens as required
  • Desktop users will be able to request a second or larger screen

In addition to this, a second strand of work will commence shortly to develop a loan service for mobile devices including iPads and other tablets.

What are the timescales for the changes?
Staff needs will start to be fulfilled at the start of academic year 2016/17 and the roll-out is expected to be complete by May 2018. Further details about sequencing and prioritisation will be made available in advance of September. Timescales for the roll-out of a loan service for mobile devices is still to be confirmed and again, further information will be published in due course.

What other support is available?
Please remember that other support is currently in place, including:

Print to Mark –  this service offered by the Print Shop will continue to be available to support staff making the transition to online management of assessment. Please read the guidance on how to use this service for full instructions.

DSE Assessments – these should be completed so that any mitigating actions can be put in place. Read about the University’s DSE Policy and training here.

How will this be financed?
Laptop and screen requests will be paid for in the IS&T budget over the next two years. The loan service for mobile devices will be made up of existing stock within the University.

How do I access further information?
If you have a question about this, please contact the Assessment Journey Programme Team in the first instance ! Assessment Journey Programme.

Launch of ‘Print to Mark’ Service

The University is working towards a position in which students will, where possible, submit work electronically and then receive their feedback electronically. This will result in substantial benefits for students. However, it is acknowledged that this will be a change in practice for some academic members of staff. To support this transition, a ‘print to mark’ service will be offered to allow for marking of physical assignments, prior to staff providing electronic feedback online.

The Assessment Journey Programme has been working with the Print Shop to develop this ‘print to mark’ service. As part of this service, printed assignments will be delivered next day to your local Helpdesk.

This ‘print to mark’ service will be available from 3rd November for any academic staff who are supporting online submission via Blackboard this year and want a printed copy for marking purposes. To use the service, a zip file of the submissions must be downloaded from Blackboard and sent to the Print Shop for printing via http://go.shu.ac.uk/printtomark.

Please read the guidance on how to use this service for full instructions. We will also be holding a number of drop-in sessions to demonstrate the system. Full details on the sessions will follow.

In semester 2, the ‘print to mark’ service will be further developed by adding an easier to use interface. Further details on this will follow later this month.

Print to Mark service to support transition to online management of assessment

The Assessment Journey Programme is working towards a position where online submission and feedback is the norm across the University. This way of working will offer substantial benefits for students, improving consistency, clarity and transparency of assessment and feedback.

It is acknowledged the new on-line approach may be a change in practice for some academic members of staff and in order to support their transition, a ‘print to mark service’ will be offered through the Print Shop.  The service will allow staff to mark printed scripts off line, prior to providing online feedback.

For those members of staff who may wish to ‘print to mark’, the new service will be made available for semester 1 of the academic year 2015/16.  We anticipate that the service will ‘go live’ at the beginning of November 2015.  The solution for semester 1 will be an interim one and details of how it will work, including guidance and support, will be provided towards the end of October 2015.

In semester 2, the ‘print to mark’ solution will be developed further prior to the introduction of online submission and feedback in 2016/17.

If you have any questions in the interim, please contact us.