As the process of assessment data validation is now taking place we thought it timely to remind staff of the Task Clustering by Course report to support the management of bunching of assessment tasks. The report has been developed to draw on data from SITS and is designed to allow course teams to check submission dates for all modules on a course and where relevant, consider the impact on other courses of a change to an assessment date.
Guidance on how to use the report is available in Assessment Essentials.
We’d value your feedback – please contact us at ! Assessment Journey Programme
In 2015, working with the Print Shop, the Assessment Journey Programme launched a Print to Mark service to support academic staff making the transition to online management of assessment by providing printed assignments for marking purposes, prior to electronic feedback being provided online.
This service will continue to be made available after the Assessment Journey Programme ends, however, there will be some changes for 2017/18 following the implementation of new software by the Print Shop.
If you have used the service, please note the following changes:
– There will be a different online request form but the same information will be required, just in a different format
– You will be able to specify a more convenient delivery point rather than just your local Helpdesk however due to availability; the helpdesk may still be the most convenient delivery point
– Zip files will no longer be able to be attached so files downloaded from Blackboard will need to be extracted and then attached (but multiple selection of files is supported)
Please also read the new guidance that is available for full instructions on using this service.
If you have any technical queries or general questions, please contact the Print Shop.
Over the past few months, the Assessment Journey Programme team has been working with a number of key stakeholders across the University to define and test a business contingency process that will be implemented in the event of system downtime.
The agreed process will ensure that there is a consistent approach should Blackboard be unavailable for the submission of student work or the marking or provision of feedback by academic staff.
Details on the agreed process can be found in Assessment Essentials.
Frequently asked questions:
- What will happen if a submission point is unavailable at the time of submission?
A. An extension from the time the system is restored is to be provided to all affected students. Digital Technology Services will place a standard message on Blackboard and Faculty Student Services teams will contact students with further details. Module Leaders do not need to take any action.
- What will happen if Blackboard is unavailable at the time of, or becomes unavailable during, a Blackboard test?
A. The Module Leader should liaise with the affected student(s) to arrange an alternative date and update Blackboard accordingly.
- What will happen if system unavailability prevents access to work for marking?
A. An extended period of time equivalent to the duration of system unavailability (up to 48 hours) will be allowed to complete the marking and provide feedback to students. Module Leaders should advise students by email if there is to be a delay in providing feedback due to system unavailability; either at the time of marking or the time of releasing feedback. If staff can still meet the original turnaround times this is encouraged.
A new solution has been integrated with Blackboard which will allow students and staff to upload media files (currently up to 2GB in size), such as video assignments and video or audio feedback, safe in the knowledge that the files are stored securely.
Other benefits include:
- files are uploaded to a central publishing point and delivered back as streamlining media
- content is automated transcoded to work across all devices from with Blackboard
- submitted work is accessed via the Grade Centre, enabling staff to view or listen to student video or audio assignments and provide feedback without leaving Blackboard
This will mean a change to the process for staff and students when submitting media files, so guidance including screencasts is now available in the Submitting Work Online section of Assessment Essentials. Students can access video guidance in the Submitting Work Online section of Assessment4Students.
Your local Faculty TEL Team have been trained on this solution and are on hand to support colleagues.
Please let us know what you think – email your feedback to ! Assessment Journey Programme
In September 2016 we launched a new assessment resource to provide students with guidance and support around all aspects of assessment throughout the academic year.
‘Assessment4Students’ was developed in collaboration with students and includes a variety of content focused on helping students if they are:
– Finding online submission a bit of a struggle
– Having problems accessing their marks and feedback online
– Need help preparing for or have questions about their exams
Other content includes ‘ how to develop your academic skills’, ‘how to provide feedback about your course’, and links to the University’s assessment regulations.
This resource is especially useful out-of-hours and during holidays when perhaps there is a reduced level of support available on-campus.
We continue to promote the resource to students through a number of channels such as shuspace, desktop screensavers and so on, however we hope you will be able to signpost your students to this useful guidance and support; perhaps mentioning the resource during your lectures, including it on your Blackboard module site, within email communications and on your email auto-response.
We’d welcome any feedback at ! Assessment Journey Programme .
We are running some student feedback sessions in early March to find out how our students are finding the move to online assessment (which affected level 3, 4 and 7 students from September 2016).
We’re asking students to come and talk to us about their experience (both good and bad), and share their ideas with us to help make things better. In return we’re offering them £7 SHU Card credit.
Full details can be found on Eventbrite. Please share this opportunity with relevant students in your area.
The Higher Education Academy’s Transforming Assessment in Higher Education symposia series aims to bring together cutting edge examples of effective efforts of sustainable and manageable change around assessment and feedback. A call is open for case studies outlining discipline-specific innovations and wider institutional initiatives themed around:
- Assessment literacy (to be held in York on 8 March 2017)
- Technology-enabled/electronically managed assessment (to be held in York on 12 April 2017)
- Enhancing student engagement through assessment (to be held in York on 24 May 2017)
This flyer provides full details of the symposia and how to submit a case study against each of the themes, as well as further publication opportunities for those case studies selected for the symposia.
Refreshed guidance for mark transfer now available for Module Leaders
Work has progressed looking at the processes of mark transfer to identify any improvements that could be made. This was required in order to reduce the impact of not pursuing a technical solution to transferring marks between Blackboard and SITS – the Assessment Journey Programme Change Team, and subsequently the University Projects Board, agreed that the development carried too much risk to progress at this point in time.
This work has culminated in refreshed guidance being created to enable Module Leaders to download, format and send task marks from Blackboard Grade Centre to Student Administration in a consistent and efficient way. This work was developed with input from academic and professional service staff, and draws upon academic best practice and board secretary requirements.
Adopting a more consistent, streamlined process across the University will bring a number of benefits for both academic and professional services colleagues.
What are the benefits?
- Marks are supplied in a consistent way from the Grade Centre which will reduce the need for dialogue with Student Administration around data queries
- Student Administration will be able to process marks quickly and release timely reports
- Marks supplied to boards through the use of one data source (Grade Centre)
- Greater clarity around what information is required when sending marks through to Student Administration, what to do in the event of missing marks and how rounding of marks is managed
Do I need to do anything?
This is a consolidation of existing guidance as well as the introduction of newly developed guidance, so some elements may be new, but not others. We ask all Module Leaders to take time to read and use the guidance at the next opportunity when submitting marks to Student Administration. We would welcome feedback from Module Leaders as this is rolled out and used for the first time. This can be sent by email to ! Assessment Journey Programme.
How do I get further information?
Representatives from Student Administration and the Assessment Journey Programme will be attending departmental management group meetings in the coming weeks to discuss the rationale and respond to any initial queries about the processes and refreshed guidance. In addition, queries or feedback about the guidance can also be sent by email to ! Assessment Journey Programme
Chris Husbands, Vice-Chancellor, shared his thoughts on the University’s recent National Student Survey on his blog, and within this highlighted that assessment and feedback should be an area of focus for all teaching teams as we continue to strive to improve the student experience.
The move to online management of assessment (OMA) from September 2016, supported by resources generated through the Assessment Journey Programme, provides an opportunity to address some of the issues raised by student feedback, specifically the timeliness of assessment feedback and the quality of feedback.
Here is a summary of the guidance and support that is available to help course teams make improvements around assessment and feedback.
To support the move to OMA, the Assessment Journey Programme will continue to develop the suite of resources and offer training in conjunction with Faculty TEL Teams.
If you have any queries in relation to the above or feel further support is needed, please contact us at ! Assessment Journey Programme.
The University recently announced changes to its Equipment Policy to facilitate mobile and flexible working, and support the move to online management of assessment in the University.
In addition to the roll out of laptops (as required), it was agreed that a central loan service would be developed to provide academic staff with temporary access to mobile equipment during assessment periods.
We are pleased to confirm that an iPad loan service is now available to all academic teaching staff.
Please note the following guidance for accessing this service:
- Requests can be submitted to Digital Technology Services (DTS) by using the iPad loan request form
- The loan equipment is provided specifically to support the delivery of online management of assessment
- The loan period will align with the period of marking and feedback within each semester – a maximum period of 16 weeks within a semester, after which the equipment will need to be returned to DTS
- Please allow a minimum of 5 working days for processing (between submitting a request and collection)
- Once a request has been approved by DTS, a confirmation email will be sent including a date and location for collection